Instructions of Personnel Records and Company Records Management

Instructions of Personnel Records and Company Records Management

GRATA Law Firm has the honor to bring to your notice the following information, which we hope may be useful for your company:

The key aspect of organization of company’s management shall be formation of the company structure, the elements of which operate and are developed as a single efficient whole. In our opinion, such integrity first of all may be achieved having organizational and administrative documents, which regulate the main stages of the company operations. The following instructions may be an example of such documents:

1. Personnel records management – establishes the procedure for personnel records keeping in a company. The document specifies the rules for preparation, drafting, custody, accounting and control of execution of the documents on the personnel.       

2. Company records management – the target of this instruction is to create a controlled docflow system. This instruction provides:

• registration, quick search and use of incoming and outgoing documents and safety thereof;
• consideration and signing the documents by the management;
• distribution and timely receipt of the considered documents to employee for execution;
• timeliness of preparation and sending of outgoing documents;
• uniformity of the completion and registration of administrative documents;
• recording of the stage of documents processing and execution providing the safety thereof;
• control of the execution of all document and management tasks.

3. Reception, distribution and sending of mail correspondence - the target of this instruction is centralized reception, distribution and sending of mail correspondence. This instruction provides:

• good reception and distribution of mail correspondence;
• timely sending of mail correspondence;
• journaling incoming and outgoing mail correspondence.

Considering the long-term experience in drafting various regulatory documents, overall knowledge of the Labor Code of the RK and an endeavor to develop for clients not formal but such document, the presence of which has the practical importance, GRATA Law Firm offers you its services on development, drafting of the abovementioned documents considering the activity nature of your company.

Best Regards,

Marina Kolesnikova
Lawyer
Corporate Law Department

Tel.: +7 (727) 2445-777
Fax: +7 (727) 2445-776
info@gratanet.com
corporate@gratanet.com